IMAP . Independent Media Arts Preservation  
About IMAP Preservation 101 Cataloging Project Information Resources Programs & Services Join Us
 
Cataloging Tutorial
Sample Records
Quick Reference
Glossary
FAQ
Get Template
Technical Support

Sitemap

 

IMAP > Cataloging Project > FAQ

FAQ

What is the IMAP Cataloging Template?
The IMAP Cataloging Template is a database structure originally designed to allow small institutions and individuals with unique collections of film, video or audio and no trained staff to catalog their collections in a standardized fashion. The Template is also invaluable for archivists, librarians and museum specialists to catalog their media collections. The Template comes in two versions. One is a FileMaker Pro version (5.0 or higher), which works on either Mac or Windows platforms. The second is a Microsoft Access version that works only on Windows-based machines. The Template adheres to MARC standards as closely as possible, given the differences in database architecture.

What is MARC?
MARC stands for MAchine Readable Cataloging. It is a system designed to allow the computerized cataloging of library and archival materials. Originally designed for use on mainframes in the 1960s, it has been adapted to many types of computers and software. It is the most widely used system of computerized cataloging in the United States.

What is Dublin Core?
The IMAP Cataloging Template now includes a Dublin Core layout. This layout is mapped to MARC within the Template. Dublin Core is a 15-element metadata element set intended to facilitate discovery of electronic resources. Dublin Core has been in development since 1995 through a series of focused invitational workshops that gather experts from the library world, the networking and digital library research communities, and a variety of other specialties. Dublin Core is intended to be usable by both non-catalogers and specialists alike, to provide an economic alternative to more elaborate descriptive models such as full MARC cataloging, and be flexible enough to encode the structure and semantics inherent in rich descriptive standards. Dublin Core seeks to promote a commonly understood set of descriptors to help facilitate interoperability across disciplines.

www.loc.gov/marc/dccross.html

dublincore.org

What is the goal of IMAP Web Tutorial?

The goal of the IMAP Web Tutorial is to teach people with no previous training how to use the IMAP Cataloging Template and to catalog according to recognized standards.

What is the goal of IMAP Cataloging Template?
The immediate goal of the IMAP Cataloging Template is to establish a compatible information system for independent media collections across broad geographic regions, among a wide range of non-profit organizations, artists, and performers. Once individual collections have been cataloged, a union catalog will be created, making significant media-based collections available to a broad user base, including artists, arts groups, curators, scholars, educators, and students. Data in the IMAP Union Catalog will be incorporated into Moving Image Collecctions (MIC).

What is MIC?
MIC or Moving Image Collections is a joint project of the Association of Moving Image Archives (AMIA) and the Library of Congress. The goal of the MIC portal is to provide a window to the world's moving image collections for educators, researchers, exhibitors, and the general public that also allows preservationists to collaborate in describing and maintaining this unique cultural resource and thus avoid costly duplication of effort.

http://gondolin.rutgers.edu/MIC/text/general_info/general_info.htm

Who should use the IMAP Cataloging Template?
The IMAP Cataloging Template is intended primarily for smaller organizations with collections of unique films, videotapes and audiotapes and no staff trained in cataloging. It is also intended for artists/producers. Organizations with professional cataloging staff may also find it to be a useful tool. It is not intended for home collections of commercially available materials.

Can the IMAP Cataloging Template be adapted to meet my needs?
Yes, the Template can be adapted and IMAP will work with you to ensure that the Template meets all your requirements. Some examples of adaptations that can be made to the Template include the addition and modification of pop-up lists, adding additional fields, adding addition field repititions in FileMaker Pro (This is unnecessary in the Acces Version.), and the addition and modification of layouts.

I am not trained as a cataloger, can I still use this?
The system was specifically designed for people with no previous training in cataloging.

What is a union catalog?
A union catalog is a database containing the records of a number of different organizations.

What is the importance of a union catalog?
A union catalog allows an individual to search across several collections at once, increasing the efficiency of searching and allowing for information about a particular collection to be disseminated to a large audience. Also, a union catalog will facilitate the public exhibition of previously obscure work, raising awareness of the works and their preservation needs.

How will the IMAP union catalog work?
Once a number of institutions who are willing to share their records have created a substantial number of records, we intend to combine the records into a single database and make it searchable through the IMAP website. These records will be incorporated into MIC and will be available through the IMAP website link to MIC.

Will I be able to add records directly on the website?
No. Records must be checked for accuracy before they are added to the union catalog.

Why is standardization important?
The use of standardized tools such as MARC lends credibility to groups with independent media collections, which we believe will lead to increased funding. Using a standard template also allows you to get on with cataloging without re-inventing the wheel, and to easily share information about your holdings with others using the data structure.

What is the importance of using a common vocabulary within the Template?
A common vocabulary allows us all to have a common understanding of the terms we are using. Unfortunately, this is a very complex issue and standardized vocabularies for all aspects of cataloging have not been created.

If I enter data in one layout, do I have to enter the same data in another layout?
No, data added in any layout will automatically appear in every layout that contains the field in which the information has been entered.

What is a master? What is a submaster?
These questions do not have simple agreed-upon answers; in practicality, they are defined in many different ways by different producers or archivists. However, the glossary defines these terms for the purpose of the Template.

I don't call "the highest quality, earliest generation of a finished tape," a master. I call it an original. Does that matter?
It depends. If all users of your catalog have a common understanding of what you mean by an "original" and if your records remain within your institution, it may not be important. However, using standardized vocabulary will make your catalog compatible with others in the independent media community. Once we start creating the union catalog, we will have to insist on a common vocabulary. As stated in the Template instructions, it is most important to be consistent throughout your catalog, instead of letting every cataloger have his or her own definitions, or using terms without defining them.

     

© 2009 Independent Media Arts Preservation, Inc.
http://www.imappreserve.org/ -|- imap@imappreserve.org

Web site design by cavil