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Quick Reference


Unique Identifiers - Title and Intellectual Description - Physical Description
Acquisition, Usage and Restrictions - Intellectual Access - Local Information


Acquisition, Usage and Restrictions

General Note - Restrictions On Viewing - Terms Governing Use
Acquisition Source - Actions - Exhibitions

General Note [up to Top]  -   show FM example - show Access example

Use this field to further explain information in another field, such as the generation term used or how this version differs from another. You can also this field for information that does not fit into other fields.

This can be written as notes or in sentences and paragraphs. Clarity is the key.

Restriction On Viewing [up to Top]  -   show FM example - show Access example

Use this field for any restrictions on the viewing of this material.

For example:
Written permission is required for viewing.

Terms Governing Use [up to Top]  -   show FM example - show Access example

This field is used for terms governing the use of the described materials (e.g., copyrights, film rights, trade rights) after access has been provided.

For instance:
Literary rights of Carrie Chapman Catt have been dedicated to the public.

Restricted: Copying allowed only for non- profit organizations

There are copyright and contractual restrictions applying to the reproduction of most of these recordings

For rights clearance and other copyright issues contact: James Wentzy, 12 Wooster Street, New York, NY 10013.

Acquisition Source [up to Top]  -   show FM example - show Access example

For this field, place the data in the following order: Name; address; city, state, zip; method of acquisition; date of acquisition.

If, for example, WNET deposited this tape in your archive, use:

WNET; 450 W. 33rd Street; New York, NY 10001; deposit; 03/04/89.

If, for example, the artist donated this tape to your archive, use:

James Wentzy, 12 Wooster Street, New York, NY 10013 ; donation ; 10/10/97.

Actions [up to Top]  -   show FM example - show Access example

Use this field for actions performed on the material. Record the action and then the date, separated by space ; space.

This is a repeatable field up to a total of five times.

Examples:

Copied ; 04/05/98.

Cleaned ; 12/25/87.

Loaned to Visual Studies Workshop, 31 Prince St, Rochester, NY 14607-1499, (716) 442-8676 ; 03/20/96.

Exhibitions [up to Top]  -   show FM example - show Access example

This field is used to indicate shows of this particular film print or videotape. It is not to be used for shows in which other copies were used.

Example:

Exhibited: "Touch me, Feel me, See me" in Mix 96 — 10th New York Lesbian & Gay Experimental Film Festival, November 18, 1996

This is a repeatable field up to a total of five times.




Unique Identifiers - Title and Intellectual Description - Physical Description
Acquisition, Usage and Restrictions - Intellectual Access - Local Information
     

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