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Quick Reference


Unique Identifiers - Title and Intellectual Description - Physical Description
Acquisition, Usage & Restrictions - Intellectual Access - Local Information


Intellectual Access

Names of Main Contributors - Corporate Names - Subject - Personal Names
Subject - Corporate Names - Subject - Topics - Subject - Geographical Names - Genre

Names of Main Contributors [up to Top]  -   show FM example - show Access example

This field is used for people who had creative input into the work. Names that appear above in the Main Credits and Additional Credits fields .

The information should be in the form: Last name, first name, dates if known ; function.

Example:
Warhol, Andy, 1928 -; filmmaker.

Names should be entered last name, first name. The Library of Congress has established authoritative versions of millions of historical names and also contemporary names. The more recent names tend to be people who have published books or have books written about them, so many people you would like to cite will not be listed in the Name Authority. If you use names that are not in the Name Authority be consistent and use the same forms every time.

Corporate Names [up to Top]  -   show FM example - show Access example

This field is used for names of entities that had creative input.

Example:
Experimental Television Center (Media Arts Center, Owego, NY); producer. WGBH (Television station: Boston, MA); producer

Subjects

The next four fields include information concerning the subject of the work. The Library of Congress has established a large number of Subject Headings to describe almost every conceivable subject. The list is updated regularly with new terms. The Subject Headings are now publicly available online at http://authorities.loc.gov/

Consistent use within an organization of the same form of a subject heading is most important. If your organization finds that it uses a common standardized set of subject terms to catalog its material, email a copy of the list to imap@imappreserve.org and we can create a customized pop-up list for you to ensure consistency.

Subject - Personal Names [up to Top]  -   show FM example - show Access example

This field is used for names of people who are the subject of the work.

Example:
Lincoln, Abraham; 1809-1865.

This is a repeatable field. It can be repeated as many as 5 times in the FileMaker Pro version of the Template and as many times as necessary in the Access version.

Subject - Corporate Names [up to Top]  -   show FM example - show Access example

This field is used for entities that are the subject of the work.

For example:
Empire State Building (New York, NY)

This is a repeatable field. It can be repeated as many as 3 times in the FileMaker Pro version of the Template and as many times as necessary in the Access version.

Subject - Topics [up to Top]  -   show FM example - show Access example

This field is used for topics that are the subject of the work.

For example:
AIDS
Gender Identity
Civil Rights

This is a repeatable field. It can be repeated as many as 5 times in the FileMaker Pro version of the Template and as many times as necessary in the Access version.

Subject - Geographical Names [up to Top]  -   show FM example - show Access example

This field is used for geographical locations that are the subject of the work.

For example:
Owego, NY
Paris
Afghanistan
Mt. Everest

This is a repeatable field. It can be repeated as many as 3 times in the FileMaker Pro version of the Template and as many times as necessary in the Access version.

To ensure that you are using the common form and spelling of a name or place, consult the Library of Congress' Name Authority site at http://authorities.loc.gov/. It is accessible online and contains over 5.3 million name authority records, including personal, corporate, meeting and geographic names.

Genre [up to Top]  -   show FM example - show Access example

The Template contains an extensive list of Genre Terms in a pop-up menu. This list is derived from a list created by the Library of Congress. Terms for Experimental Film are listed first, followed by a more general list. However, there is no standard genre list for alternative forms of video. You can choose one or more terms from the pop-up menu or continue to use your local terms. If you use local terms, be consistent.

For a more complete explanation of Genre Terms and for definitions of individual terms, see http://lcweb.loc.gov/rr/mopic/migintro.html

Language [up to Top]  -   show FM example - show Access example

List the languages spoken on the film or tape in order of occurrence, that is, the language that is used most should be listed first. You can list up to three languages.




Unique Identifiers - Title and Intellectual Description - Physical Description
Acquisition, Usage & Restrictions - Intellectual Access - Local Information
     

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